CYNGOR CYMUNED LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL

Minutes of Council Meeting 22/01/2013

l. Present: Cllr.Mrs.S.Edmondson, Cllr.C.P.Barton, Cllr.Mrs.C.Evans, Cllr.A.ap Huw Humphreys,  Cllr.Mrs.Lesiter-Burgess, Cllr.D.Rees, Cllr.J.Spicer and Cllr.D.Worsley. 

2. Apologies: Cllr.Mrs.A.Parry, Cllr.O.Evans-Jones, Cllr.Ms.P.Rogers, Conwy C.B.Cllr. G.Rees,  PCSO and the CBM.

3. Minutes: The minutes of the last meeting (18/12/12) were approved.

4. Matters Arising:

1. 2012/13.6:8.1  Bank Mandate, Scottish Widows and Internet Banking: Internet Banking now authorised and the matter regarding Scottish Widows was being looked into.

2.  2012/13.8:7.1  Park Shelter:  Response from CCBC in regard to placing a shelter within the play park in which it was stated that the area was too small to site such a shelter and needed to be sited away from residential areas.  It was proposed that an area at Cae Fwt would be more acceptable.  The Street Scene Manager, Conwy County Borough Council also stated that a replacement item of
play equipment was to be put in the play area shortly and enquired to any further suggested improvements.  Members felt that the green area of the park could be improved with an evergreen tree, picnic benches and some flowers and requested that this be forwarded to CCBC.

3.   2012/13.8:7.1  Zurich Insurance:  Currently on 5 year contract up to 2016.

4.   2011/12.7:10.3 Flag Pole: The company that had supplied the flag poles had been contacted regarding the loss of the weights
and guarantee for the equipment.  Unfortunately there was no guarantee but some temporary fixings had been sent as a gesture of goodwill. Costings for more permanent fixtures were given.  It was requested that enquiries be made with other local Councils regarding maintenance of flagpoles.

5.  2012/13.8: 9  Traffic Congestion, Shell Garage, Black Cat Corner: Response from Highways had been received and it was stated that the road markings had been returned to their previous situation following the development of the Shell Garage.  The
only amendment had been the exit from the garage had been made narrower.

6.  2012/13.8:9  Blocked Culverts: Letter of thanks had been sent to Mr J. Edwards.  Pentrefelin, Maeshyfryd and land near Dr’s Surgery inspected regularly. It was requested that if specific problems arose then contact be made with    CCBC, Llanrwst Office.

7.  2012/13.8:10.1 North Wales Recovery Tow Truck: A response had been received from the PCSO who had spoken to the
owner of the vehicle. It was considered that at present there was no obstruction, in that vehicles could get past but if an obstruction does occur then Conwy CBC Traffic Wardens to be called. PSCO to continue patrolling in that area.

8.  2008/09.3:10.3  House Numbering, West End: Response from the Licensing Department had been received and due to a negative response to consultation in 2009, the matter had not been advanced and since that date no further request had been made or any complaints about deliveries, emergency services having difficulties.  

9.  2012/13.8:10.4   Village Green Status, Pentrefelin: Response from Conwy CBC Legal Department, the village green application 19th
May 2011 was processed by CCBC as the registration authority and the application refused by the Planning Committee 14th December 2011.  The area is owned by Cartrefi Conwy.

5. Planning Outcomes:

0/39394      Plas Isa, Glan Conwy       Delegated         Approved with conditions

0/39427      6, Y Graig, Glan Conwy    Delegated        Approved with conditions

0/39461   The Estuary, Glan Conwy     Delegated       Approved with conditions      

6. Finance:     

a).Finance Sub-Committee  - Due to apologies received the sub-committee had not been quorate and so consideration of matters
was deferred to the full Council meeting.


b)  Precept 2013/14

It was proposed and seconded that following the inclusion of schemes for 2013/14 that the precept request for £25,000.00 be agreed and submitted to CCBC.


c)  In:                          D/A                                                      £4,600.00

                                   D/A Interest                                         £0.57

     Out:                       SO                                                       £170.00                                              

                               Total in accounts 22/01/13             C/A  £3,091.91

                                                                                     D/A  £7,888.90

                                                         Scottish Widows Acc  £13,033.34

7. Correspondence:

1.    CCBC Local Planning Applications Consultation – Paper copies of applications preferred.

2.    CCBC Proposed Changes to Bus Services 24th March 2013 - No changes to bus   services to the village and information noted.

3.    CCBC Draft Local Flood Risk Management Strategy Consultation www.conwy.gov.uk/flooding.  Consultation closing date 7th February, 2013, clerk to complete and reference be made to flood risk in relation to residential developments.

4.   CCBC Precept Requirement 2013/14  - Closing date 28th January, 2013, Clerk to submit.

5.   CCBC Public Consultation : Review of Conwy’s Mobile and Home Library Services.    Feedback requested from all town and
community councillors. Closing date 17th February, 2013.  Questionnaire at www.conwy.gov.uk/library/consultation.  All Councillors to complete.  

6.   Email from Janet Finch-Saunders AM Office, acknowledging letter regarding The Estuary-  noted.

7.   CCBC Review of the Town and Community Council Forum/Charter, next meeting 28th January, 2013 - Clerk to attend.

8.   Email from Mr Richard Hoare re. Y Bryn Pathways and email of response from Mr J. Edwards, Highways - noted.   

9.   Copy Email from Iain Lyall re. Goal Posts provision, Glan Conwy Sports Association – Question regarding
VAT addressed and the annual donation to the Sports Association had been agreed and made 13th November, 2012.

10.  Letter from Scottish Widows re. Interest payment up to 1st January, 2013.

11.  Letter from Welsh Government re. “Section 137 Expenditure”: Limit for 2013/14  £6.98. -  Clerk to investigate.

12.  Letter from Councillor Mrs A. Parry – concerns noted and Code of Conduct referred to.

13.  Email from Dwr Cymru re. Coed Dolwyd Service Reservoir update. Forthcoming work noted, copy to be placed
on website and site visit for Community Council to be arranged.

14.  Funding Applications:

a)    Urdd Gobaith Cymru – request for financial contribution towards Urdd National Festival, Pembrokeshire 2013 - left on the table.

b)   Cross Roads Care – Carer respite service, request for donation/fundraising – Letter be sent re. Statement of Accounts.

8.  County Councillor’s Report:

The report of County Cllr.G.Rees was tabled and consideration to the following matters made:

LDP    
Budget 2012/14  
Weather 
The Estuary.

Cllr G. Rees reported that proposals for the Local Development Plan had been submitted to the Welsh Government for
examination:  1600 tons of salt grit had been spread and grit boxes will be filled when necessary:  Concerns regarding the A470 had been resolved in respect of demolition of The Estuary and a request had been made to the agent for any historic pictures removed from the pub be donated to the community.

9. Local Matters:

1.   Cllr Ms. P. Rogers had asked that consideration be given to a permanent Facebook page for the Community Council.  Concern was made to the administration of such a site and monitoring of content. It was considered that this not be pursued at the current time.

2.  Cllr Ms. P. Rogers asked that consideration be given to acquiring the mobile skate park for the village during the summer months. However initial enquiries had been made with the leisure department of CCBC who had stated that
the provision during 2012 had been a stop gap measure to determine interest in a permanent structure.  There had been
issues re. volunteers willing to open/close the MUGA and cover the equipment and that it had been suggested previously that the Sports Association/Community Council/local residents group source their own mobile skate equipment or look
further to establish a permanent skate park at Cae Fwt.  It was proposed that CCBC be approached again
re. funding and that Cllr. D. Rees assist in this matter.

3.  Cllr. O. Evans-Jones reported that the road sign for Garth Road, was missing and requested that a bilingual replacement sign be requested.

4.  Cllr Mrs Lesiter-Burgess stated that the access onto the A470 from Ffordd Prennol was ‘blind’ and requested that a mirror be placed at the site.

5.  Cllr C.P. Barton reported that the surface of the Footpath 12, Maeshyfyd to Ty Ddu Road was in a bad state of repair.

6.   Cllr Mrs S. Edmonson stated that a notice of sale in respect of the Memorial Hall, Llanrwst Road had been placed in the local papers by CCBC.  Members of the public are invited to make representation to the County Valuers Office within one month. Concern was
expressed that the hall had been built from money donated by the community and that the proceeds of the sale should be returned to the community.

All local matters were approved and the Clerk will follow up those that need attention.

Date of next meeting   February 19th, 2013 at 7.30pm.

Planning Applications:

(0/39461  Demolition of Public House, The Estuary   Considered at the Extraordinary meeting 8th January, 2013).

0/39511   Demolition of attached garage and shed, erection of extension with dormer windows, 35, Tal y Fan.

There were no objections to the application.
                                               

CYNGOR CYMUNED

LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL



Cofnodion o’r Cyfarfod 22/01//2013

Presennol:

Cyng.Mrs.S.Edmondson, Cyng.C.P.Barton, Cyng.Mrs.C.Evans, Cyng.A.ap Huw Humphreys, Cyng.Mrs.Lesiter-Burgess, Cyng.D.Rees, Cyng.J.Spicer, Cyng.D.Worsley.
 
2.Ymddiheuriadau:

Cyng.O.Evans-Jones, Cyng.Mrs.A.Parry, Cyng.Ms.P.Rogers, Cyng.G.Rees (CBSConwy), RhRhG,
SCCH,

  3. Cofnodion:

Cytunwyd ar gofnodion y cyfarfod blaenorol (18/12/2012)
 
4. Materion yn Codi o’r Cofnodion:

1    2012/13.6:8.1  - Mandad Banc, Scottish Widows a Bancio ar y We. Bancio ar y We wedi ei awdurdodi ac mae gwaith yn digwydd parthed Scottish Widows.

2. 2012/13.8:7.1  - Lloches yn y Parc -  Ymateb gan GBSC’n datgan fod y safle’n
rhy fach i osod lloches o fewn y parc chwarae ac y bydda angen gosod un oddi
wrth ardal breswyl. Cynigwyd y byddai safle yng Nghae Ffwt yn fwy derbyniol.
Roedd Rheolwr Offer Stryd y Sir yn mynegi hefyd fod ailddodiad i’w osod yn y
parc chwarae yn fuan ac yn holi os oedd yna awgrym ar unrhyw welliant oedd ei
angen. Mynegwyd y byddai gwella’r parc y tu allan i’r parc chwarae’n syniad
gyda mainc bicnic, coeden fythwyrdd a gwlâu blodau - yr awgrymiadau i’w yrru
i’r Sir.

3.  2012/13.8:7.1
Zurich Insurance:  ar gontract pum mlynedd ar hyn o bryd.

4.  2011/12.7:10.3
Polyn Flag - Roedd y cwmni a gyflenwodd y polion wedi ymateb yn dweud nad
oedd gwarant ar yr offer ond wedi anfon offer i drwsio’r broblem dros dro a
hefyd pris am offer parhaol i sortio’r broblem. Gofynnwyd am fanylion sut oedd
cynghorau eraill yn cynnal a chadw eu polion.

5.  2012/13.8:
9 Tagiad Traffig yn Garej Black Cat, Sarn y Mynach - ymateb i law o’r Adran
Priffyrdd fod yr arwyddion yn ôl fel yr oeddent cyn y datblygiad a bod yr
allanfa wedi ei chulhau.

6.  2012/13.8:9
Rhwystrau yn y Ceuffosydd - llythyr wedi ei anfon i ddiolch i Mr.J.Edwards.
Mae Pentrefelin, Maeshyfryd ac wrth y Feddygfa’n derbyn sylw’n aml. Os codir
problem eto fe ofynnwyd i Swyddfa CBS Conwy yn Llanrwst gael gwybod.

7.  2012/13.8:10.1
Tryc North Wales Recovery - Ymateb i law oddi wrth y SCCH ei bod wedi
cysylltu â’r perchennog. Y farn ar hyn o bryd oedd nad oedd rhwystr, y gall
cerbydau fynd heibio ond os bydd rhwystr yna fe elwir ar Wardeiniaid Traffig
CBS Conwy. Y SCCH i gadw llygaid ar y sefyllfa.

8.   2008/09.3:10.3  Rhifo Tai yn Wesy End - Ymateb oddi wrth
yr Adran Drwyddedu yn datgan fod ymateb mor wael wedi dod i’r ymgynghoriad yn
2009, doedd dim datblygiad a doedd dim cais i law ers hynny na unrhyw gwyn
parthed trosglwyddiad na’r gwasanaethau argyfwng yn cael trafferthion.

9.  2012/13.8:10.4   Statws Llain y Pentref, Pentrefelin -
Ymateb oddi wrth Adran Gyfreithiol CBSC - y cais ar 19/05/2011 wedi ei weinyddu
gan GBSC gan mai hwy oedd yr awdurdod cofrestru a’r cais wedi ei wrthod gan y
Pwyllgor Cynllunio ar 14/12/11. Cartrefi Conwy yw perchnogion y safle.
 
5. Canlyniadau Ceisiadau Cynllunio:
              0/39394      Plas Isa, Glan Conwy       Dirprwyedig     Caniatawyd gydag amodau

            0/39427      6, Y Graig, Glan Conwy  Dirprwyedig      Caniatawyd gydag amodau

            0/39461      Yr Aber, Glan Conwy    Dirprwyedig       Caniatawyd gydag amodau
                      

6. Cyllid:
 
a). Is-bwyllgor Cyllid: Yn dilyn nifer o ymddiheuriadau, nid oedd cworwm ac fe adawyd y materion i’w trafod gan y cyngor llawn.
 
b)   Praesept 2013/14

      Cynigwyd ac fe gefnogwyd fod y praesept yn £25,000.00 gan fod yna gynlluniau ar gyfer 2013/14
 
c).        I Mewn:

                        C/Cadw                                                            £4600.00

                        C/Cadw  
llog                                                   £0.57  

Allan:

Archeb Sefydlog                                                          £170.00

                                                 Cyfanswm 22/01/13  C/Cyfredol       £3,091.91

C/Cadw           £7,888.90

                            Cyfrif Scottish Widows      £13,033.34

                       

7. Gohebiaeth:

1. Ymgynghoriad parthed Ceisiadau Cynllunio Lleol CBSC
- roedd yn well derbyn copïau ar bapur

2. CBSC parthed newidiadau yn nhrefn Gwasanaeth Bws - dim
newid i’r drefn yn y pentref.

3. Ymgynghoriad ar Gynllun Ddrafft ar  Reoli Llifogydd Lleol. www.conwy.gov.uk/flooding.  Y
dyddiad cau ar 07/02/13 a’r Clerc i ymateb gyda sylw at risg llifogydd mewn
datblygiadau preswyl.

4. Cais am i braesept y Cyngor fod yn llaw'r Sir erbyn
28/01/13. Y clerc i’w anfon i’r swyddfa.

5. Ymgynghoriad gan GBSC ar Adolygiad o Lyfrgell
Symudol a’r Gwasanaeth yn y Cartref. Eisiau ymateb gan holl gynghorwyr cymuned
a thref. Dyddiad cau 17/02/13. Holeb ar www.conwy.gov.uk/library/consultation
. Y Cynghorwyr i ymateb eu hunain.

6. E-bost oddi wrth swyddfa Janet Finch-Saunders A.C.
yn datgan derbyn y llythyr parthed Yr Aber.

7. Cyfarfod nesaf o Fforwm Tref a Chymuned ar
28/01/2013. Y Clerc i fynychu..

8. E-bost oddi wrth Mr. Richard Hoare parthed
palmentydd y Bryn ac ymateb Mr. John Edwards ar y mater.

9. Copi o e-bost gan Iain Lyall parthed darpariaeth
pyst gôl, Y Gymdeithas Chwaraeon. Cwestiwn parthed TAW wedi ei ateb a’r rhodd
flynyddol i’r Gymdeithas wedi ei anfon ar 13/11/12.

10. Llythyr oddi wrth Scottish Widows parthed y llog
hyd at 01/01/2013.

11. Llythyr oddi wrth Lywodraeth Cymru parthed
‘Gwariant Adran 137’. Uchafswm o £6.98 ar gyfer 2013/14. Y Clerc i holi.

12.Llythyr oddi wrth Cyng.Mrs.Parry  - nodwyd y pryderon ac fe gyfeiriwyd at y
Côd Ymddygiad..

13.E-bost oddi wrth Dŵr Cymru parthed diweddariad am
Gronfa Coed Dolwyd. Nodwyd y gwaith sydd i ddod ac fe osodir copi ar wefan y
Llan. Ymweliad a’r Safle gan y cynghorwyr i’w drefnu.

14. Ceisiadau am roddion:

a) Urdd - cais am nawdd tuag at eisteddfod Sir Benfro - ei adael ar y bwrdd.    

b) Gofal Croesffyrdd.- cais am rodd tuag at Wasanaeth gofal dros dro ei adael ar y bwrdd
 
 8. Adroddiad y Cynghorydd Sirol:
 
Dosbarthodd Cyng.G.Rees wybodaeth am y materion isod:

CDLl     
Cyllideb 2013/14      Y Tywydd       Yr Aber         
 
Adroddodd Cyng.G.Rees fod
cynigion ar gyfer y CDLl wedi eu cyflwyno i Lywodraeth Cymru eu hystyried.
Roedd 1600tunell o halen wedi ei raeanu ac fe lenwir bocsys fel bo angen. Mae
pryderon parthed yr A470 a’r Aber wedi eu datrys ac mae cais i luniau
hanesyddol gael eu symud o’r dafarn a’i rhoi i’r gymuned.
 
9.Materion Lleol:
 
1.   Roedd
Cyng.Ms.Rogers wedi gofyn i’r cyngor gysidro cael tudalen ‘Facebook’ ar gyfer y
cyngor. Mynegwyd pryder am sut oedd gweinyddu hyn a hefyd ar sut i fonitro’r
cynnwys. Penderfynwyd peidio â dilyn hyn ar hyn o bryd.

2.   Gofynnodd
Cyng.Ms.Rogers a oedd modd cael y ramp sglefrio yn y Llan dros fisoedd yr Haf.
Roedd ymholiadau cychwynnol wedi digwydd gydag Adran Hamdden CBS Conwy a’r
ymateb oedd bod y trefniant yn 2012 ond dros dro i benderfynu os oedd diddordeb
i gael un parhaol. Roedd problemau gyda chael gwirfoddolwyr i agor/cau'r MUGA
ac i orchuddio’r offer. Roedd cynnig fod y Gymdeithas Chwaraeon/Cyngor Cymuned/
grŵp trigolion lleol yn chwilio am un dros dro neu creu un parhaol eu hunain.

3. Roedd Cyng.Evans-Jones yn adrodd fod arwydd Ffordd Garth ar goll ac yn
gofyn am un dwyieithog yn ei le.

4.  Soniodd Cyng.Mrs.Lesiter-Burgess fod yn anodd gweld wrth ddod o Ffordd Prennol i’r A470
ac yn gofyn am gael drych gyferbyn i helpu.

5.  Soniodd Cyng.Barton fod wyneb Llwybr 12 - Maeshyfryd i Ffordd Tŷ Du - angen sylw.

6.  Dywedodd Cyng.Mrs.Edmondson fod arwydd gan GBS Conwy o fwriad gwerthu’r Neuadd Goffa
wedi ymddangos yn y papur lleol . Fe roir cyfle i aelodau’r cyhoedd wneud
gosodiadau i Swyddfa’r Swyddog Prisio’r Sir o fewn un mis. Mynegwyd pryder fod
y neuadd wedi ei hadeiladu fel canlyniad i roddion gan y gymuned ac y dylai
unrhyw elw ddychwelyd er lles y gymuned.
 
Cytunwyd ar holl o’r materion lleol ac fe fydd y Clerc yn delio a’r materion sydd angen sylw.
                                            
Dyddiad y cyfarfod nesaf - Chwefror 19eg, 2013 7:30   Cyfarfod Cyffredinol
 
Ceisiadau Cynllunio:
 
( 0/39461         Dymchwel yr Aber.     Wedi ei drafod yn y cyfarfod arbennig ar 08/01/013)

0/39511           35, Tal-y-fan               Dymchwel garej a sied a chodi estyniad gyda ffenestri dormer.
 

Doedd dim gwrthwynebiad i’r cais.
 




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