CYNGOR CYMUNED

LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL

 
Minutes of Council Meeting 17/04/2012

l. Present: Cllr.Mrs.A.Parry, Cllr.Mrs.C.Evans, Cllr.O.Evans-Jones,
Cllr.Ms.P.Rogers, Cllr.T.S.Buckley, Cllr.D.J.Rees, Cllr.J.Spicer, Cllr.D.Worsley
 
2. Apologies:Cllr.C.P.Barton, Cllr.Mrs.S.Edmondson, Cllr.Mrs.Lesiter-Burgess,
 
In the absence of both the Chairman and the Vice-Chairman, it was agreed that Cllr.Spicer should chair the meeting. The Clerk read an e-mail received from Cllr.Mrs.Edmondson thanking the councillors for the flowers and card received recently on the sudden loss of her  husband.
 
3. Minutes: The minutes of the last meeting (06/03/2011) were approved after Cllr.Spicer’s name was removed from those present at the meeting.
 
4. Matters Arising:
1. 2010/11.7:10.2 Sports Association – It was noted that two of the councillors who represent the council on the management committee had not entered their forms for the next term of office and therefore, in theory, the committee was not constituted. However, the Clerk reported on a conversation he had with the Chairman prior to the meeting that matters should be left until after all seats on the council had been filled. This was agreed upon with the proviso that, if need be, a special meeting if the council could be held to resolve the matter.

2. 2011/12.1:10.5 Glan in Bloom – Time was spent sorting the details of the competition as follow:

Ø   The competition open to all residents within the council’s catchment area

Ø   5 categories – Front Garden, Vegetable Patch, Window Box, Commercial building (shop, pubs etc), Scarecrow Competition (for children of school age)

Ø   Judges to represent Snowdonia, Tal Goed and Aberconwy Nurseries

Ø   Only 1st prizes to be awarded – prizes to be decided at the next meeting.

Ø   Use the local press to publicise the event.

Ø   Posters and application form to be prepared.

Ø   Ask the Village shop and Post Office to be contact points for distributing and receiving application forms.

Ø   Closing date is July 6th and judging to take place on July 14th.

3. 2011/12-10:10.1,3, Local Matters were reported and acted upon

4. 2011/12-7:10.3 Flagpole – The Clerk gave a progress report on the situation. It is hoped to hold a site meeting in the very near future.

5. 2011/12-5:7.11 Handrail, Llwybr y Gerddi – It looks as if work is about to start as there are yellow marks where posts are likely to be erected.

5. Planning Outcomes:
            0/38359           Fron Bach                               Approved
            0/38594           Penrhiw Uchaf                        Approved
            0/38541           Coed Dolwyd                         Approved
 
6. Finance:

Out: The Youth Club confirmed that the Paintballing trip was on so the funds were released.

Query from PCSO whether the council would finance a trip to the Albert Dock on June 18th at a cost of £340.00. It was agreed to pay the required sum.                                           

                        Dŵr Cymru – cemetery tap                            £116.44

                        Conwy CBC CCTV                                       £1500.00

                        JA Jones – internal audit 2011/12                   £55.00

                        St.Ffraid Cemetery Committee                      £800.00

                        Cllr.Mrs.Lesiter-Burgess (Chairman’s Fund)  £40.00            

                        Church House Management Committee         £500.00           \

                        Nant Conwy Day Club                                   £750.00           |    
See 11.2,3&4 below

                        Y Pentan                                                         £100.00           /
                                                                             
                                
Total in accounts 17/04/12                C/A     £1909.45                                                                                                                                        D/A     £1036.77

                               Scottish Widows Acc. £12844.28

7. Correspondence:

1.  Letter of resignation from the Clerk

2. The Royal Welsh Way – council represented by Cllr.Spicer. He reported that Conwy CBCllr.Priestley was full of praise for the council for supporting the venture financially.

3. Conwy CBC re temporary road closure.

4. Cartrefi Conwy re Environmental Budget.

5. Diamond Jubilee Service on Sunday May 27th at St.Asaph. The council will be represented but whom by to be decided at the next meeting.

6. Conwy CBC re dates of Forum meetings July 19th, Oct 18th 2012 and January 17th, 2013

7. One Voice re 50% cheaper membership.

8. Conwy CBC re Community Council nominations. A co-option will be needed after the AGM.

9. Conwy CBC re nomination of cllr on Standards Committee – to be decided at the next meeting.

10.Conwy CBC re ‘Spring Walks’.

11.Field in Trust – Diamond Jubilee.

Funding Application:

1.     Talking Books Wales – this did not follow the council’s policy.

2.     Y Pentan – it was agreed to donate £100.00

3.     Nant Conwy Day Club – Cllr.Ms.Rogers declared an interest here. It was decided to donate £750.00 as per last year.

4.     Church House Committee – Cllr.Mrs.Evans declared an interest here. It was decided to donate £500.00.
 
8 & 9: County Councillor’s Report: Cllr.Rees was not present and no report was to hand.
 
10. Local Matters:

1. Cllr.Mrs.Edmondson asked that Llwybr y Gerddi be tidied as it was slippery in the wet.

2. Cllr.Buckley asked that Conwy CBC paint the railings on ‘the Wall’ at the West End as they are responsible for the upkeep.

3. Cllr.Worsley asked about the council’s responsibility/commitment towards the Queen’s Diamond Jubilee Celebrations in the village. The Clerk outlined what had been decided at a previous meeting – that all events will be considered for financial support on their merit.

4. Cllr.Ms.Rogers mentioned the disturbance that had taken place in the Fforddlas area recently when armed police were present. Explanations were given.

5. Cllr.Rees wished to thank Conwy CBC for the work undertaken on a wall on Croesau Hill.

6.   Cllr.Spicer reported a large pothole opposite Pant y Ffridd, Ffordd Trallwyn.

All local matters were approved and the Clerk will follow up those that need attention.

Date of next meeting:    May 15th, 2012      Annual General Meeting/ General Meeting (7:30)

CYNGOR CYMUNED

LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL

Cofnodion o’r Cyfarfod 17/04/2012

Presennol: Cyng.Mrs.A.Parry, Cyng.O.Evans-Jones, Cyng.Mrs.C.Evans, Cyng.Mrs.P.Rogers, Cyng.D.J.Rees, Cyng.J.Spicer, Cyng.T.S.Buckley, Cyng.D.Worsley,

2.Ymddiheuriadau: Cyng.C.P.Barton, Cyng.Mrs.Lesiter-Burgess, Cyng. Mrs.S.Edmondson
 
Yn absenoldeb y Cadeirydd â’r Is-gadeirydd cytunwyd fod Cyng.Spicer yn cadeirio’r cyfarfod.

Darllenodd y Clerc e-bost a dderbyniodd gan Cyng.Mrs.Edmondson yn diolch am y blodau â’r cerdyn a dderbyniodd yn cydymdeimlo a hi yn ei cholled yn dilyn marwolaeth ei gŵr.
 
3. Cofnodion: Cytunwyd ar gofnodion y cyfarfod blaenorol (06/03/2011) ar ôl dileu enw Cyng.Spicer o’r rhai oedd yn bresennol.
 
4. Materion yn Codi o’r Cofnodion:

1. 2010/11.7:10.2 Y Gymdeithas Chwaraeon – Sylwyd fod dau o’r
cynghorwyr oedd yn cynrychioli’r cyngor ar y pwyllgor rheoli heb roi eu papurau
i mewn ar gyfer tymor arall ar y cyngor ac felly, mewn egwyddor, nid yw’r
pwyllgor yn gyfansoddiadol. Sut bynnag, adroddodd ei fod wedi trafod hyn gyda’r
Cadeirydd ‘mlaenllaw ac awgrymir fod y mater yn cael ei adael hyd y bydd cyngor
llawn ar gael. Cytunwyd ar hyn ar yr amod fod modd cael galw cyfarfod brys i
wneud penderfyniad.

2. 2011/12.1:10.5 Glan Mewn Blodau - Treuliwyd amser yn
gwneud trefniadau ar gyfer y gystadleuaeth fel a ganlyn:

Ø   Y gystadleuaeth yn agored i holl drigolion o fewn terfynau’r cyngor.

Ø   5 categori – Gardd Ffrynt, Gardd Lysiau, Bocs Ffenest, Adeilad Masnachol (siop, tafarn ayyb), Bwgan Brain (i blant ysgol yn unig)

Ø   Beirniaid i gynrychioli Planhigfeydd Snowdonia, Tal Goed ac Aberconwy.

Ø   Dim ond gwobr 1af yn unig. Fe benderfynir yn derfynol ar y gwobrau yn y cyfarfod nesaf.

Ø   Defnyddio’r papurau lleol i gael cyhoeddusrwydd.

Ø   Creu posteri â ffurflenni cystadlu.

Ø   Gofyn i’r Swyddfa Bost â’r siop fod yn gyfrifol am ddosbarthu derbyn ffurflenni.

Ø   Dyddiad Cau yw Gorffennaf 6ed ac fe feirniadir ar Orffennaf 14eg.

3. 2011/12-9:10.1,3, Materion Lleol – wedi eu pasio ‘mlaen ac wedi derbyn sylw.

4. 2011/12-7:10.3  Polyn Fflag - Cafwyd adroddiad ar y sefyllfa ddiweddaraf gan y Clerc. Gobeithir cynnal cyfarfod ar  y safle i  benderfynu lleoliad cyn gynted ag sydd modd.

5. 2011/12-5:7.11 Canllaw, Llwybr y Gerddi - Mae’n edrych fel bod y gwaith ar fin dechrau gan fod marciau lle y tybir y bydd y pyst.
 
5. Canlyniadau Ceisiadau Cynllunio:

            0/38359           Fron Bach                               Caniatawyd

            0/38594           Penrhiw Uchaf                        Caniatawyd

            0/38541           Coed Dolwyd                         Caniatawyd

 

6. Cyllid:
 
Allan: Y Clwb Ieuenctid wedi cadarnhau fod y trip ‘mlaen ac felly wedi derbyn y rhodd.

Y SCCH yn holi os oedd y cyngor am ariannu trip yr henoed i Ddoc Albert Ar Fehefin 1 ar gost o £340.00. Cytunwyd i dalu’r swm gofynnol.         

         Dŵr Cymru – tap y fynwent                                       £116.44

         CBS Conwy - CCC                                                     £1500.00

         J.A.Jones – archwiliad mewnol                                   £55.00

         Pwyllgor Mynwent Sant Ffraid                                   £800.00

         Cyng.Mrs.Lesiter-Burgess (Cronfa’r Cadeirydd)        £40.00         

         Pwyllgor Neuadd Sant Ffraid                                     £500.00       \

Clwb Nant Conwy                                                      £750.00        | 
Gweler 11.2,               3,&4
isod                                             |

         Y Pentan                                                                      £100.00       /  

                                                  Cyfanswm 17/04/2012 C/A £1909.45

                                                                                    D/A £1036.18

                                                          Scottish Widows Acc.£12844.28

7. Gohebiaeth:
 
1. Llythyr ymddiswyddiad y Clerc

2. Y Ffordd Frenhinol – Cyng.Spicer wedi cynrychioli’r cyngor. Dywedodd fod Cyng.Priestley o GBS Conwy yn ddiolchgar iawn i’r cyngor am y gefnogaeth a gafwyd.

3. CBS Conwy parthed cau ffordd dros dro.

4. Cartrefi Conwy parthed Cyllideb Amgylcheddol.

5. Gwasanaeth Dathlu’r Jiwbilî yn Llanelwy ar Fai 27ain. Fe fydd cynrychiolydd ond ni fydd enw hyd y cyfarfod nesaf.

6. CBS Conwy parthed dyddiau cyfarfodydd y Fforwm. Gorff 19, Hydref 18 2012  â Ionawr 17, 2013

7. Un Llais yn cynnig Aelodaeth 50% yn rhatach.

8. CBS Conwy parthed enwebiadau ar gyfer y Cyngor Cymuned. Bydd angen cyfethol ar ol y Cyfarfod Blynyddol.

9. CBS Conwy parthed enwebu cynghorydd fel aelod o’r Pwyllgor Safonau. I’w drafod yn y cyfarfod nesaf.

10.CBS Conwy parthed Teithiau Cerdded y Gwanwyn.

11.Meysydd Chwarae Cymru parthed dathlu’r Jiwbilî.

            Ceisiadau am nawdd:

      1. Llyfrau Llafar Cymru - nid oedd yn cyd-fynd a pholisi’r cyngor.

      2. Y Pentan – cytunwyd i roi £100.00

3. Clwb Dyddiol Nant Conwy – Mynegodd Cyng.Ms.Rogers ddiddordeb yma. Cytunwyd i roi £750 fel y llynedd.

      4. Pwyllgor Neuadd Sant Ffraid – Mynegodd Cyng.Mrs.Evans ddiddordeb yma. Cytunwyd i roi £500.00

                    
8& 9. Adroddiad y Cynghorydd Sirol:
 
Nid oedd Cyng.Rees yn bresennol ac nid oedd adroddiad i law.
             

10.Materion Lleol:
 
1. Cais gan Cyng.Mrs.Edmondson am gael clirio Llwybr y Gerddi gan ei fod yn llithrig yn y glaw.

2.     Gofynnodd Cyng.Buckley ar i GBS Conwy paentio’r ffens ar ben ‘y Wal’ yn y West End gan mai eu cyfrifoldeb hwy ydy hi.

3.     Gofynnodd Cyng.Worsley am gyfrifoldeb/ ymrwymiad tuag at Ddathlu Jiwbilî’r Frenhines yn y Llan. Dywedodd y Clerc beth oedd penderfyniad y cyngor mewn cyfarfod blaenorol y bydd y cyngoryn edrych i gefnogi pob gweithred ar eu haeddiant.

4.   Soniodd Cyng.Ms.Rogers am y cyffro yn ardal Fforddlas yn ddiweddar pan oedd heddlu arfog yno. Cafwyd esboniadau am y sefyllfa.

5.     Dymunai Cyng.Rees ddiolch i GBS Conwy am drwsio’r wal ar Allt Croesau.

6.     Soniodd Cyng.Spicer am dwll yn y ffordd gyferbyn i Bant y Ffridd, Ffordd Trallwyn.

Cytunwyd ar holl o’r materion lleol ac fe fydd y Clerc yn delio a’r materion sydd angen sylw.
                                                           
Dyddiad y cyfarfod nesaf –Mai 15fed  -  Cyfarfod Blynyddol / Cyffredinol (7:30)




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